Scan documents into password-protected ZIP files with iPhone

Follow these steps to

  • scan documents into PDF format with your iPhone,
  • transfer them to your computer,
  • compress them to a password-protected ZIP file.

Scanning

Your iPhone can scan documents into PDF files

  • Open the Notes app
  • Tap the new document icon in the lower right corner to create a new note
  • Tap the camera icon
  • Select Scan Documents
  • Point the camera to the document and take a picture of it
  • Edit the corners if necessary and click Keep Scan
  • Scan all pages and click Save

  • Click the circle in the upper right corner
  • Select Send a Copy
  • Select Save to Files
  • Select the iCloud Drive and click the new folder icon to create a folder in the iCloud Drive
  • Enter the name of the new folder
  • Select the new folder and click Save in the upper right corner

Transfer the files to your computer

  • In your web browser navigate to icloud.com
  • Log in with your Apple ID
  • Select the iCloud Drive icon
  • Double click the folder of the document
  • Select the document
  • Click the download icon
  • Click the arrow next to the downloaded document and select Show in folder

Encrypt the document

  • Install 7-Zip on your computer from https://www.7-zip.org/download.html
  • In Windows Explorer right-click the downloaded file
  • In the 7-Zip section select Add to archive
  • Select the Zip archive format
  • Select AES-256 encryption method
  • Enter a secure password
  • Click the OK button

Send the document

If you send the ZIP file in an email do not include the password in the same email. If possible, use a different communication method to transfer the password. Send it as a text message (SMS), or tell the recipient over the phone.

Decrypt the document

Ask them to

  • Right-click the ZIP file
  • In the 7-Zip section of the pop-up menu select Extract to “…”
  • Enter the password to decrypt the Zip archive
  • The documents will be available in the folder named after the Zip file.

Leave a comment

Leave a Reply